Engineering Administrator

Engineer Administrator | Spire Thames Valley Hospital | Private Hospital | Part Time - 30hrs pw | Excellent benefits

At Spire Thames Valley, our engineering team plays a critical role in keeping our hospital running safely, smoothly and compliantly - and behind every high-performing team is an exceptional administrator. We're looking for an experienced Engineering Administrator who thrives on organisation, ownership and pace to join us on a permanent, part-time basis (30 hours per week). This is a role for someone who wants their expertise to genuinely matter, providing high-quality administrative support that enables our Engineering team to focus on delivering outstanding care environments.

• Provide high-quality administrative support to the Engineering department, ensuring smooth and efficient day-to-day operations
• Raise, manage and reconcile engineering purchase orders via SAP and resolve invoice queries in liaison with Accounts Payable
• Maintain accurate asset, maintenance and compliance records within the CMMS (Pirana)
• Coordinate and schedule planned preventative maintenance (PPMs) and reactive works for engineers and contractors
• Manage contractors in line with HS21/HS16 policies, monitoring presence, documentation and performance
• Act as a central point of contact for engineering-related communications, prioritising requests and enquiries
• Prepare reports and documentation to support audits, compliance reviews and service agreements
• Support access control administration, including issuing and managing door swipe cards
• Maintain strict confidentiality and comply with Information Governance, Data Protection legislation and Spire policies
• Undertake training, development and other duties appropriate to the role

Who we are looking for:

• A good standard of education, with strong literacy and numeracy skills demonstrated through relevant administrative experience
• Proven experience in an administrative or office-based role, ideally within a customer-focused or fast-paced environment
• Confident user of Microsoft Excel, with experience creating, maintaining and updating spreadsheets accurately
• Working knowledge of Microsoft Word, with the ability to produce clear, professional documentation

Desirable Criteria:

• Experience supporting an Engineering, Facilities or Estates function, ideally within a healthcare or regulated environment
• Familiarity with CMMS/asset management systems (such as Pirana) and/or SAP or similar finance systems
• Experience coordinating contractors, maintenance schedules (PPMs) and supporting audits or compliance activity

Working Hours: Monday - Friday, 09:00 - 17:00

Contract: Permanent, part time 30hrs, pw

Benefits:

We offer employees a competitive salary as well as a comprehensive benefits package which includes but is not limited to:

• 35 days annual leave inclusive of bank holidays
• Competitive salary & car allowance
• Private medical insurance
• Free Bupa Wellness Screening
• Employer and employee contributory pension with flexible retirement options
• 'Spire for you' reward platform - discount and cashback for over 100 retailers
• Life assurance

We commit to our employee's well-being through work life balance, on-going development, support and reward.

For further information about this role or for an informal conversation about the range of career options available with Spire please contact Alison Roberts on alison.roberts@spirehealthcare.com

Closing Date: If we have received sufficient applications, we reserve the right to close this vacancy without further notice, so please submit your application as soon as possible.