Workforce Planning Co-Ordinator

Bristol, City of Bristol, England
Full time
Job level
Admin - Sales - Clerical
19 May 2020
18 Jun 2020

Job Description

Job Summary

Due to an internal promotion we are looking for an experienced Workforce Planning Co-Ordinator to join our team in our NHS 111 Call Centre in Stoke Gifford - Bristol.

This role is integral to the co-ordination and scheduling of our workforce resourcing within our service, supporting the Workforce Planning Managers and the wider Work Force planning teams to ensure our resourcing schedules achieve both budgetary alignment and performance KPIs in line with the needs of the service.

We can offer a salary of 21,000 - 24,000 depending on experience.

Responsible To

Workforce Planning Manager

Key Responsibilities

•To support the Workforce Planning Managers in producing cost efficient resource schedules, to achieve both budgetary alignment and performance KPIs in line with direction from the Workforce Planning Manager and Head of Workforce Planning.
•Ensure staff records are accurately maintained on the WFM including maintenance of shift plans, joiners, leavers and contracted hours.
•To ensure the workforce planning mailboxes are worked in line with agreed KPI’s.
•Support wider Work Force planning teams as required such as Rota Co-Ordinators and keying team.
•To adapt and innovate processes and practices and to work towards solutions to achieve short, medium and long-term business strategies.
•To assist the Workforce Planning Managers in managing the process for control and recording of staff annual leave, ensuring allocations are taken and that minimal hours are left at the end of the leave year.
•Ensure all working patterns comply with employment legislation, including break times and length between shift times.
•To distribute shift rosters in a timely fashion to regional contact centre teams
•Ensure all new recruit and leaver information is accurate and in order to maintain an up to date WFM system at all times.
•To highlight immediately any complex issue or concern that could potentially cause detriment to the company’s performance, reputation, commercial or financial stability.

Skills & Experience

· Able to work in an office environment with computer and telephony equipment.
· Able to travel to other Care UK sites where required
· Experience working with Workforce Management tools.
· Experience working in Contact Centre environments.
· A senior level of administrative understanding and delivery
· Experience in working towards financial and performance targets.
· Working knowledge of Workforce Management systems
· Office applications and particularly database collation.
· Excellent organizational skills.
· Creative problem solving skills.
· Analytical ability.
· Ability to perform under pressure.
· Able to develop excellent working relationships across departments including contact centre managers, team leaders and training managers.
· Excellent communication, influencing and interpersonal skills. Able to build a rapport with others.


· Minimum 5 x GCSE's

Additional Information

All information obtained in the course of the post holder’s duties should be treated as strictly confidential. Any breach of confidence or disclosure of such information, without express permission, may lead to disciplinary action. The post holder has a responsibility to comply with the Data Protection Act 1998 and Code of Practice on Confidentiality.

The duties of this post are a guide to the range of responsibilities that may be required. These may change from time to time to meet the needs of the service and/or the development needs of the post holder.

This job description will be revised regularly to take account of changes within the organisational structure and Care UK’s business plan.

Health and Safety at Work
The post holder is required to take responsible care for the health and safety of him/herself and other persons who may be affected by his/her acts or omissions at work. The post holder is also required to co-operate with Care UK to ensure that statutory and departmental safety regulations are adhered to.

All duties must be carried out in accordance with Care UK’s policies and procedures and with regard to Data Protection Act 1998.

Equal Opportunities
Care UK is an equal opportunities employer and you will be expected to comply with all relevant policies and procedures in this area together with all other policies and procedures as initiated by Care UK.

Care UK is a non-smoking organisation and you are therefore required not to smoke in any of the buildings where Care UK’s business is carried out.

Travel to other sites
You will be required to travel to other Care UK locations.

From time to time, complaints may occur, no matter how professional the approach of

Ref: 12496UK

Care UK - 106 jobs
This job was posted to Health care administration in Bristol, City of Bristol, England

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