JRO Administration Coordinator
London, Greater London, England
EC2V 8AF
- Pay
- £ 27157.0 - 29859.0 Per year
- Hours
- Full time
- Type
- Permanent
- Job level
- Qualified (non-manager)
- Posted
- 20 Jun 2022
- Closes
- 20 Jul 2022
Job Description
Data Management and Quality
- Ensure accurate and timely data capture for projects.
- Proactively identify and follow up on key data items or outcomes that are absent or incomplete.
- Identify any trends, reviewing and taking action to address these.
- Use information systems to extract data to populate reporting templates as required, and in accordance with reporting schedules.
- Administer and maintain all relevant JRO information systems.
- Identify any trends, reviewing and taking action to address these.
- Use information systems to extract data to populate reporting templates as required, and in accordance with reporting schedules.
- Able to perform basic troubleshooting for databases.
- Facilitate effective communication with members of the multi-disciplinary team and liaising with ops manager and team leads to ensure an efficient administration and clerical service is maintained
- Act as a point of contact for the department or specialty, dealing with queries from stakeholders and passing on relevant information to appropriate team members or departments as required.
- Place orders using the procurement systems for the JRO
- Supporting research passport delivery
- Provide secretariat support for the department or division, including organising and administering meetings.
- Maintain adequate stock levels for the department, using Trust systems to procure required items.
- Receive and respond to e-mail queries, monitoring, managing and triaging email correspondence to generic inboxes
- Coordinate department diaries or rotas to ensure an efficient service is maintained.
- Responsible for identifying and reporting environmental issues, resolving general office maintenance issues and report those that fall beyond personal capabilities.
- Organise, attend and minute meetings as and when necessary
- Act as a point of contact for the department or specialty, dealing with queries
- from stakeholders and passing on relevant information to appropriate team
- members or departments as required.
- Report any faults with equipment or the environment to the relevant department promptly, and as appropriate.
- Adhere to the Trusts Dress Code policy, and ensure a smart and professional appearance at all times.
- Work flexibly to cover all administrative areas as requested by the supervisor, including covering colleagues or periods of absence where appropriate and within the scope of capabilities.
- Proactively identify potential issues or risks that may compromise the smooth running of the department, and escalate these.
- Ensuring the highest standard of record keeping, maintaining accurate, complete,
- and up to date records
- Responsible for ensuring an efficient administrative service is provided, and identify opportunities for improvement.
- Essential criteria
- Ability to maintain excellent communication channels and good customer services
- Maintain a high level of professionalism in manner
- Ability to work under pressure and use own initiative to prioritise tasks and meet conflicting demands
- Good interpersonal skills having a friendly and approachable manner
- Proactive, forward-thinking, quick problem-solving attitude
- Self-motivated
- Diplomatic
- Flexible
- Teamwork and ability to develop strong collaborative working relationships within different teams and relevant administrative, clinical and management staff
- Ability to work without direct supervision
- Reliability good time keeping
Knowledge and Qualifications
Essential
- Educated to GCSE level or equivalent, with Grade C or above in English and Maths.
- Knowledge of the full range of administrative procedures, acquired through training and previous experience of working in an administrative environment.
- Awareness of the requirement to maintain confidentiality, and knowledge of the Data Protection Act.
- NVQ Level 4 in Business Administration, Customer Service, Healthcare Support Services or equivalent qualification.
Essential
- Experience of working in a non-routine environment, with demonstrable evidence of problem solving and resolving issues as they arise (acquired through experience and/or training to Vocational level 4 or equivalent).
- Experience of working in a customer facing environment, resolving queries and using initiative to ensure first-class service delivery
Ref: 2050089375
JRO Administration Coordinator
London, Greater London, Englandd University College Hospital London NHS Trust- Pay
- £ 27157.0 - 29859.0 Per year
- Job level
- Qualified (non-manager)
- Hours
- Full time
- Posted
- 20 Jun 2022
- Type
- Permanent
- Closes
- 20 Jul 2022
Get new jobs like this by email
We'll send you jobs that match this search
You're consenting to receive job alert emails. Unsubscribe at any time. Also you can 'Join' to create a full account to edit your preferences. Read our privacy policy for more details.
This job was posted to Health care administration in London, Greater London, England
Similar Jobs
Clinical Coder & Summariser
£ 11.0 - 12.0 Per hourFull timePermanentWoodford Green, Greater London, England
A reputable GP Surgery in E17 with an extensive team are looking for an experienced Clinical Coder and Summariser to join their fri...
Senior Infrastructure Engineer - Server
£ 1.0 - 1.0 Per hourFull timePermanentSouthwark, London, Greater London, England
Location: this is a hybrid role based in central London (our offices are on the river!) and remotePermanentWhy join HCA's ITG [......
Administration Coordinator
£ 27157.0 - 29859.0 Per yearFull timePermanentLondon, Greater London, England
Job responsibilities Communication and Patient Liaison Communicate clearly, effectively and appropriately with the multidisciplinar...
Patient Access Coordinator
£ 24938.0 - 26385.0 Per yearFull timePermanentLondon, Greater London, England
Detailed job description and main responsibilitiesMain Duties Provide high quality administrative support to the department. This m...
Admin Assistant - Care Home
£ 9.0 - 1.0 Per hourPart timePermanentBrentwood, Essex, England
ABOUT THE ROLEAs an Admin Assistant at a Barchester care home, you'll carry out a range of responsibilities to help us deliver the ...
Employee Relations Manager
£ 54223.0 - 60316.0 Per yearFull timePermanentLondon, Greater London, England
Detailed job description and main responsibilities *****Please see the attached supporting document which contains more information...
Education Centre Administrator
£ 24228.0 - 25675.0 Per yearFull timeBankLondon, Greater London, England
Detailed job description and main responsibilities Coordinate the organisation of Education Academy events including booking speake...
Patient Pathway Coordinator
£ 27157.0 - 29859.0 Per yearFull timePermanentLondon, Greater London, England
Detailed job description and main responsibilitiesPlease see the attached Job Description for details of duties and responsibilitie...
Operations Manager - North Division
£ 6000.0 - 1.0 Per hourFull timePermanentLondon, Greater London, England
ABOUT THE ROLEWe are currently seeking an Operations Manager to join our team and support homes across the North of England.As an O...
Patient Access Coordinator
£ 24938.0 - 26385.0 Per yearPart timeBankLondon, Greater London, England
Detailed job description and main responsibilitiesAn exciting opportunity has arisen to join the Vascular Surgery department as a P...
Similar Jobs
City of Westminster, London, Greater London, England£ 25428.0 - 28252.0 Per year23rd June 2022
London, Greater London, England£ 29858.0 - 1.0 Per year21st June 2022
Sutton, Greater London, England£ 24228.0 - 25675.0 Per year21st June 2022
London, Greater London, England£ 23154.0 - 24526.0 Per year27th June 2022
London, Greater London, England£ 24938.0 - 26385.0 Per year23rd June 2022
London, Greater London, England£ 27157.0 - 29859.0 Per year15th June 2022
Gillingham, Kent, England£ 18870.0 - 19918.0 Per year20th June 2022
London, Greater London, England£ 59731.0 - 68829.0 Per year27th June 2022
