Community Team Secretary/Administrator

York, North Yorkshire, England
YO30 4UR
Tees, Esk and Wear Valleys NHS Foundation Trust £ 20.33 - 21.777 Per year Full time Save This Job
Pay
£ 20.33 - 21.777 Per year
Hours
Full time
Type
Permanent
Job level
Qualified (non-manager)
Posted
11 May 2022
Closes
9 Jun 2022

Job Description

Detailed job description and main responsibilities
Deals with enquiries to the community team, from service users, GPs and other professionals, taking action where necessary and ensuring messages are communicated accurately to relevant personnel and in an appropriate and timely manner.

Arranges meetings, including booking venues, organising catering and distributing agendas, papers etc. Takes and distributes minutes as required and undertakes any other administrative follow up actions as required.

Accurately inputs, updates and retrieves data, in a timely manner, using a variety of systems including patient/client records. Assist in monitoring of performance information and data quality.

Arranges clinic appointments and sends out appropriate correspondence in a timely manner. Organises meetings which may be mulitidsciplinary or mulitagency.

Please see attached job description for full details, job summary and main duties required for the role.

Person specification

Qualification
Essential criteria
  • Achieved gradeDiploma/NVQ Level 3 in Business Administration or equivalent (or willingness to achieve within an agreed timescale)
  • ITQ Level 2 or equivalent
  • Key skills in literacy and numeracy Level 2 or O Level / GCSE in Maths and English grade C or above


Experience
Essential criteria
  • Significant secretarial/administrative experience.


Desirable criteria
  • Secretarial/administrative experience in a clinical environment.
  • Experience of participation in service and quality improvement initiatives.
  • Experience of supervising/training junior administrative staff.
  • Experience of handling monies and working within financial guidelines.


Knowledge
Essential criteria
  • Comprehensive knowledge of secretarial and administrative procedures and the ability to undertake associated tasks ensuring adherence to defined procedures and guidelines.
  • Comprehensive knowledge of Microsoft Office applications (Word, Excel and Outlook).
  • Understanding of confidentiality and the associated legal and policy requirements.


Desirable criteria
  • Working knowledge of medical/psychological terminology.


TEWV encourages and supports all staff to be vaccinated as this remains the best line of defence against COVID19.

Tees, Esk and Wear Valleys NHS Foundation Trust is committed to the protection of staff, service users and visitors to the Trust from second hand smoke and currently operates a no smoking policy which ensures all buildings and grounds are smoke free.

We are an equal opportunities employer and welcome applications from individuals who have experience of mental ill health or learning disabilities. Our service users and carers tell us our staff should be consistently concerned with maintaining and improving care with pride, empathy and compassion.

This job advert may close as soon as sufficient suitable applications have been received. If interested please apply for this post as soon as possible.

In order for your application to be successfully processed we will require references from your current and previous employer(s) which must cover a minimum period of three years. Please ensure that the reference section of your application is completed appropriately giving the address, telephone number and work email address of each of your current and previous line manager(s). If this section is not fully completed your application may not be processed.

If your application is successful, the information you give on your application form will be used to create and be retained on your electronic staff record and to provide access to core Trust systems.

Please note that if the post you are applying for requires a DBS check, you will be required to also subscribe to the DBS Update Service, if successful, and thereafter renew your subscription each year. The Trust will reimburse the subscription fee.

After applying via NHS Jobs, your submitted application will be imported into our preferred Third party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. You will not be able to track the progress of your application or receive messages through the NHS Jobs website, and furthermore, that as an employer, we will not be able to respond to any e-mails sent to us via the NHS Jobs website. By applying for this post you are agreeing to Tees Esk and Wear Valleys NHS Foundation Trust transferring the information contained in this application to its preferred applicant management system. If you are offered a job, information will also be transferred into the national NHS Electronic Staff Records system.

Candidates who are shortlisted for interview will be contacted by e-mail. You s

Ref: NYC02122C

Job Details

Community Team Secretary/Administrator

York, North Yorkshire, Englandd Tees, Esk and Wear Valleys NHS Foundation Trust
Pay
£ 20.33 - 21.777 Per year
Job level
Qualified (non-manager)
Hours
Full time
Posted
11 May 2022
Type
Permanent
Closes
9 Jun 2022

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Tees, Esk and Wear Valleys NHS Foundation Trust - 61 jobs https://www.healthjobs.co.uk/Images/Default/recruiters/Thumbnail/cfa02c08-23cc-4725-9207-d0f11d888580131953087253211519.png
This job was posted to Health care administration in York, North Yorkshire, England

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