Administrative Assistant - Urology

Gillingham, Kent, England
ME8 6EF
Medway NHS Foundation Trust £ 18.546 - 19.918 Per year Full time Save This Job
Pay
£ 18.546 - 19.918 Per year
Hours
Full time
Type
Permanent
Job level
Qualified (non-manager)
Posted
7 Sep 2021
Closes
7 Oct 2021

Job Description

Detailed job description and main responsibilities Ensure results/health records are available for clinics
Ensure turn around of referrals received in post
To be responsible for pulling case notes for clinic, admissions and audit and request lists and following requests by telephone, tracking records to the appropriate location
To be the first point of contact for missing notes, on the day or the day prior to a patient's attendance
Use case note tracking efficiently within the Department
To provide cover during times of colleagues absence on annual or sick leave
Ensure case notes within the Department are available for clinics/ other departments across the Trust as required, emptying cupboards in Clinic Area and tracking and delivering notes to transit or wherever requested
File results appropriately in patient notes, in accordance with the Department procedures
Open and distribute the post internally within the Department
Uploading Dictaphones to computers and labelling of clinics correctly to enable clinics to be typed

Person specification Qualification Essential criteria
  • General Education to GCSE level


Experience Essential criteria
  • Extensive admin / office experience, preferably in a Health Service environment


Skills Essential criteria
  • Computer literate, in particular use of MS windows and Outlook


Values Based Question Essential criteria
  • Give an example of a time when you have gone the extra mile to help someone


Knowledge Essential criteria
  • Knowledge of Medical Terminology


Please note that we do not accept applications via CV or recruitment agencies.
This post will close before the intended closing date should sufficient number of suitable applications be received. Therefore, if you are interested in applying for this role, we suggest that you do so at the earliest opportunity.
Applications are welcomed from applicants who wish to apply for a position on the basis of a smarter or flexible working arrangement. Where candidates are successful at interview, such requests will be taken under consideration and accommodated where the needs of the service allow.
We welcome applications irrespective of people's age, disability, gender identity and gender expression, race or ethnicity, religion or belief, sexual orientation, or other personal circumstances. We have policies and procedures in place to ensure that all applicants are treated fairly and consistently at every stage of the recruitment process, including the consideration of reasonable adjustments for people who have a disability.
All staff no matter where they work or which age group of patients they work with must be aware of their responsibility to act when they feel a child, young person or vulnerable adult has been or is at risk of abuse.
We are a fully non-smoking Trust. Smoking is completely prohibited in all Trust buildings, grounds and car parks for patients, visitors, staff and contractors.
This Local Employment Partnership Employer shares information about new starters with Jobcentre Plus, for statistical purposes only.
After applying via NHS Jobs, your submitted application will be imported into our preferred third-party recruitment system. All subsequent information regarding your application will be generated from apps.trac.jobs. If you are appointed to a post, information will also be transferred into the NHS Electronic Staff Records system.
You will not be able to track the progress of your application or receive messages through NHS Jobs, and furthermore, as an employer, we will not be able to respond to any e-mails sent to us via NHS Jobs. If you have a query relating to your application, please contact the Resourcing Team on Apply.
If you have not heard from us within 21 days of the closing date, please assume that you have not been shortlisted on this occasion.
We wish to stress that no discourtesy is intended in following such a procedure, and you should not let this deter you from future applications.

Ref: 2109UAASS

Job Details

Administrative Assistant - Urology

Gillingham, Kent, Englandd Medway NHS Foundation Trust
Pay
£ 18.546 - 19.918 Per year
Job level
Qualified (non-manager)
Hours
Full time
Posted
7 Sep 2021
Type
Permanent
Closes
7 Oct 2021

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Medway NHS Foundation Trust - 12 jobs https://www.healthjobs.co.uk/Images/Default/recruiters/Thumbnail/2a3d481d-a6e4-4891-91ed-c2e76c746bb8131946312530710490.png
This job was posted to Health care administration in Gillingham, Kent, England

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